Secure Data Office Assistant and with additional role as Budget Management Associate

SGS Group Belgium




Contrat fixe à durée indéterminée

Company Description

At SGS, you can choose. First of all, out of our various vacancies. However, SGS also gives you another choice. Do you choose to expand or to enrich? We are not only looking for colleagues who can go in to depths of their discipline. We are equally as much looking for colleagues who we call ‘connectors’, people who can connect our diversity to our services. To each other. And this way, enrich our business.

SGS is the world’s leading inspection, verification, testing and certification company. We’re also the benchmark worldwide for quality and integrity. And that makes us very proud. This can only happen thanks to more than 90 000 colleagues worldwide, with 1650 employees in Belgium only. Our employees give 110% of themselves every day, divided over all expertises, branches and cultures. Our coworkers build their own way inside the company, the services and the expertise.

SGS Life Sciences carries out all type of services for pharmaceutical and biotechnology companies, from coordination and running of clinical trials with new molecules or techniques on human beings, to support and consultancy on post marketing registration activities. SGS Life Sciences has also expertise in the quality control of pharmaceuticals.

In the spirit of continued growth and to help improve our business, we are currently seeking for a Secure Data Office Assistant and with additional role as Budget Management Associate

Job Description

Just graduated as ‘Bachelor Office Management’ or another Bachelor where you learned the right skills to become the ideal candidate? You are welcome! Your main responsibility is to assist your colleagues with project related and/or general administrative work. In addition, you will also be responsible for handling the Secure Data Office study budgets.

Your day-to-day activities will include: 

  • Handle randomisation documents (documentation, distribution, and archiving)
  • Enter and maintain study information in the Secure Data Office tools
  • Assist in the creation, distribution, follow-up, finalization, and archival of study documents
  • Assist in status tracking of study documents
  • Perform quality controls on study documents and binders
  • Maintain and follow-up of general mailboxes
  • Communicate with external providers related to study documentation
  • Attend team meetings and write meeting minutes and/or reports
  • Participate in the validation of Secure Data Office tools
  • Assist with general team logistics
  • Support in creation of study budgets
  • Follow-up on change in scope budgets
  • Enter and maintain budget information in the Secure Data Office tools
  • Maintain and follow-up of the budget mailbox
  • Perform regular budget reconciliations and follow-up on timely invoicing
  • Follow-up on closure of projects


What do you need to be successful?

  • You have obtained a bachelor’s degree in Office Management / Management Assistant (medical secretary is a plus) or equivalent through experience
  • You are fluent in Dutch and English and have strong communication skills
  • MS office does not have secrets for you
  • You also have a passion for numbers
  • You are not afraid to reach out to different parties and take initiative to solve issues
  • You can handle multiple priorities.

Last but not least, you can recognize yourself in the following characteristics: team player, stress resistant, flexible, very accurate and with an eye for detail, respect for deadlines

Additional Information

What we have to offer:

Were you already considering a big switch in your career? Maybe this could be your next step. At SGS you can count on an interesting position where you can take responsibility. Come enjoy our fun team of colleagues and on top of that, we will reward you with an interesting salary package (incl. retirement plan, meal vouchers, …)

Do you want to be part of this?

We are looking forward to hearing from you! Send us your story and your resume via the apply button and maybe you will soon join us for work and coffee breaks. Still have questions? Anneleen can give you more details about the job. Send her an e-mail at [email protected].     

SGS Group Belgium


SGS Group Belgium