Commercial Administration Assistant

As a Commercial Administration Assistant, your main focus will be supporting the Business Administration team. You have a strong affinity with accurate paperwork and follow-up as you assist various colleagues, allowing them to fully focus on their projects.

You are responsible for:

• Managing the team mailbox.
• Following up the customer invoicing process:
  • Ensuring timely approvals within tight deadlines.
  • Applying quality and quantity checks.
  • Organizing filing and distribution of invoices.
  • Gathering information and preparing reports of travel costs for invoicing.
• Supporting the offering process from start to internal handling.
• Managing customer orders and shipping smaller items, including carefully preparing international shipping documents.
• Managing and filing commercial documents such as incoming customer orders and outgoing customer offers.
• Maintaining and posting information on multiple procurement portals.
• Managing customer databases, portals, and account information in various CRM tools.
• Supporting the Project Management Office (PMO) by managing the internal reporting process, planning meetings and internal communication, maintaining the PMO website, and overseeing customer portals and internal information platforms.

We are looking for someone who meets the following qualifications:

• A bachelor’s degree in business, administration, office management, or equivalent through relevant experience.
• 2 to 5 years of experience in an administrative function.
• Excellent command of MS Office (Outlook, Word, Excel, PowerPoint).
• Passion for administration.
• Strong analytical skills combined with an accurate and independent way of working.
• Excellent communication skills in Dutch and English, with a good team spirit.
• A natural multitasking ability.
• Excellent organizational and planning skills to meet important deadlines.

Bonus points if you have:

• Experience with ERP or accounting packages.
• Knowledge of any other language besides Dutch and English.

At OMP, we offer more than just a job. We put people first and inspire you to become the best version of yourself.

• International: A growing global company, worldwide career opportunities, and multicultural teams
• Benefits: An attractive salary package including an optional company car, a bike incentive program, additional extralegal vacation days, and other competitive benefits
• Flexibility: Teleworking, flexible hours, and lots of autonomy
• Lifelong learning: A custom training and development track, an extensive coaching program, and on-the-job learning
• Empowerment: Room for initiative and creativity and an emphasis on entrepreneurship

• Innovation: Encouragement to think differently through cross-team collaboration and innovation challenges
• Well-being: A caring and inspiring environment, promoting a happy and healthy lifestyle through a wide range of facilities and activities
• Teamwork: Join a team that lifts you up and learn from the best